For the purposes of the General Data Protection Regulation (GDPR) and UK data protection laws, the controller is Warsash Tennis Club (WTC) a Lawn Tennis Association (LTA) affiliated club.
About this policy
How we collect your information
We may collect your personal data in a few limited ways, namely:
The types of information we collect
As a member of Warsash Tennis Club, we may collect certain information about you, which will include; your name, date of birth, gender, email address, address, telephone number(s), and names of other Lawn Tennis Association (LTA) affiliated clubs that you are a member of and details of any coaching or officiating licenses you hold (LTA Data).
How we use personal data
Personal data provided to us may be used for the purposes set out below:
Data will be shared with committee members, social committee members, club officials, the coaching staff and team captains to allow them to provide information about you and contact you concerning:
We will also:
Your personal data will not be shared with any other third party without your explicit consent. Our current policy is to not share any personal data with third parties other than outlined in the purposes above which are related to your membership and participation in tennis events.
A full list of data handlers is available upon request.
Where we wish to use your image during the attendance or participation in club events for the purposes of promoting the club on the club website, social media, the internet, or traditional news outlets, we will seek explicit consent which can be removed by contacting the club officials listed below.
Your personal data will not be retained if you do not renew your annual membership unless you give explicit authority for us to do so.
Under certain circumstances, by law you have the right to:
Contact and complaints
Karen Harrison, Club Secretary or Karen Kirwan, Membership Secretary
by telephone: Karen Harrison 01329 239309
If you are not satisfied with how, we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: www.ico.org.uk.
All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.